Managing a condominium association is no small task. Between coordinating board meetings, enforcing community rules, handling maintenance, and keeping financials in order, the workload can be overwhelming for volunteer board members. That’s where having a professional management company makes all the difference.
At RZ Realty, we specialize in full-service condominium association management, providing the support, expertise, and systems that keep communities thriving. For decades, we’ve partnered with associations across Central Ohio, delivering customized solutions that make life easier for boards and better for residents.
Why Professional Condo Association Management Matters
Condominium associations have unique needs that set them apart from single-family HOAs. Shared walls, shared amenities, and shared responsibilities mean that every decision affects not just one homeowner, but an entire community. Boards must balance property values, legal requirements, and member satisfaction—all while working as volunteers with limited time.
RZ Realty bridges that gap. Our role is to support your board by handling the day-to-day operations, providing expert guidance, and ensuring compliance with Ohio law. With us as your management partner, your board can focus on leadership while we take care of the details.
Administrative Support That Keeps Communities Running Smoothly
Board members should spend their time making important decisions, not drowning in paperwork. That’s why RZ Realty offers comprehensive administrative support, including:
- Preparing and distributing meeting agendas, minutes, notices, and proxies.
- Attending board and annual meetings to provide organizational support.
- Maintaining homeowner records, correspondence, and governing documents.
- Responding promptly to homeowner and vendor communications.
- Serving as the main liaison with attorneys, insurance providers, realtors, title companies, and contractors.
We also provide electronic storage for important documents and ensure records are always accessible and backed up. Our goal is to create seamless organization so your board never has to worry about administrative chaos.
Financial Management You Can Trust
Accurate, transparent financial management is at the heart of every successful condo association. At RZ Realty, we provide full accounting services tailored to your association’s needs:
- Preparing and mailing billing statements and coupon books.
- Processing dues and deposits daily.
- Managing delinquent accounts, issuing past-due notices, and coordinating with attorneys when necessary.
- Reviewing and paying invoices, reconciling bank statements, and preparing detailed financial reports.
- Assisting with annual budget preparation and distributing required disclosures to homeowners.
- Coordinating annual financial reviews and tax return preparation with your CPA.
From monthly statements to year-end 1099s, you’ll always have a clear picture of your community’s financial health.
Maintenance and Vendor Oversight
Keeping common areas safe, attractive, and functional is one of the most important responsibilities of a condo association. RZ Realty ensures that maintenance is proactive, responsive, and cost-effective.
- Routine Inspections: We walk the property regularly to identify issues and check vendor performance.
- Preventive Maintenance: From landscaping to building systems, we develop schedules that keep your community in top condition.
- Vendor Management: We solicit bids, review contracts, verify insurance and licenses, and oversee contractor performance.
- 24/7 Emergency Response: Our team is available around the clock to handle urgent issues.
Whether it’s a minor repair or a major capital project, RZ Realty coordinates the process from start to finish—so your board doesn’t have to.
Compliance and Rule Enforcement
Condo boards are often put in the difficult position of enforcing community rules. With RZ Realty, your association doesn’t have to go it alone.
We provide professional assistance with:
- Conducting inspections for violations.
- Sending timely, consistent notices to homeowners.
- Helping boards interpret governing documents and stay compliant with Ohio Revised Code.
- Serving as the primary contact for legal counsel when necessary.
Our balanced approach ensures rules are enforced fairly, protecting property values while maintaining positive community relationships.
Communication That Builds Strong Communities
One of the keys to successful condo living is communication. Residents want to feel informed and connected. RZ Realty helps associations achieve that with:
- Regular newsletters (per contract).
- Email and phone support for homeowners.
- Assistance with creating and maintaining community websites.
- Clear, professional updates on important issues.
We make sure residents know what’s happening, reducing confusion and building trust between boards and homeowners.
Why Choose RZ Realty for Your Condo Association?
Many management companies advertise “full service” but then tack on fees for essentials like attending meetings, responding to homeowner calls, or issuing violation notices. At RZ Realty, we believe those services are part of the job. That’s why our standard management agreement includes the core services every condo association needs—without hidden charges.
Here’s what sets us apart:
- Experience: Decades of managing associations across Central Ohio.
- Transparency: Clear reporting, no surprise fees.
- Accessibility: A dedicated manager and customer service team who know your community.
- Comprehensive Coverage: From finances to facilities, we handle it all.
Our commitment is simple: to provide the support your board needs and the service your residents deserve.
Let’s Strengthen Your Community Together
Managing a condominium association shouldn’t be overwhelming. With RZ Realty as your partner, you’ll have a team that understands the complexities of condo living and provides the expertise to keep your community running smoothly.
Visit www.rzrealty.com today to learn more about our Condo Association Management Services and discover how we can help your board succeed.
Because at RZ Realty, we don’t just manage communities—we help them thrive.